kobotoolbox · salomegarnier · Jan 5, 2026 · Jan 5, 2026 · Jan 5, 2026 · Jan 5, 2026
diff --git a/source/archiving_projects.md b/source/archiving_projects.md
diff --git a/source/delete_project.md b/source/delete_project.md
diff --git a/source/howto_edit_multiple_submissions.md b/source/howto_edit_multiple_submissions.md
diff --git a/source/howto_edit_single_submissions.md b/source/howto_edit_single_submissions.md
diff --git a/source/images/kobotoolbox_interface/data.png b/source/images/kobotoolbox_interface/data.png
diff --git a/source/images/kobotoolbox_interface/form.png b/source/images/kobotoolbox_interface/form.png
diff --git a/source/images/kobotoolbox_interface/projects.png b/source/images/kobotoolbox_interface/projects.png
diff --git a/source/images/kobotoolbox_interface/settings.png b/source/images/kobotoolbox_interface/settings.png
diff --git a/source/images/kobotoolbox_interface/summary.png b/source/images/kobotoolbox_interface/summary.png
diff --git a/source/images/managing_projects/archive_home.png b/source/images/managing_projects/archive_home.png
diff --git a/source/images/managing_projects/archive_settings.png b/source/images/managing_projects/archive_settings.png
diff --git a/source/images/managing_projects/create.png b/source/images/managing_projects/create.png
diff --git a/source/images/managing_projects/delete_home.png b/source/images/managing_projects/delete_home.png
diff --git a/source/images/managing_projects/delete_settings.png b/source/images/managing_projects/delete_settings.png
diff --git a/source/index.rst b/source/index.rst
@@ -169,22 +169,19 @@ Search the knowledge base, browse our resources, and visit our forum for more de
   :caption: Managing Projects & Data
   :name: home-page-toc-managing-projects
 
-  project_summary
-  record_validation
-  delete_project
+  kobotoolbox_interface.md
+  managing_projects.md
+  viewing_validating_data.md
+  editing_deleting_data.md
   export_download
   advanced_export
   managing_repeat_groups
-  archiving_projects
   project_sharing_settings
   managing_permissions
-  export_gps
-  howto_edit_single_submissions
-  howto_edit_multiple_submissions
-  photo_download
+  managing_files_media.md
   deleting_media
-  getting_started_organization_feature
   activity_logs
+  getting_started_organization_feature
 
 .. raw:: html
 

diff --git a/source/kobotoolbox_interface.md b/source/kobotoolbox_interface.md
@@ -0,0 +1,80 @@
+# Overview of the KoboToolbox interface
+
+This article provides an overview of the KoboToolbox interface and explains how to navigate the main pages where you create forms, manage data, and configure project settings. It introduces the **Projects home page** and the four main pages within each project: **SUMMARY**, **FORM**, **DATA**, and **SETTINGS**.
+
+## Navigating the Projects home page
+When you sign in to your KoboToolbox account, you land on the **Projects home page**. The **Projects home page** displays all projects that you own or that have been shared with your account. From there, you can also access key features and account-level settings.
+
+The **Projects home page** includes the following:
+* A list of all projects owned by or shared with your account.
+* Access to the <i class="k-icon-library"></i> **Library** from the left side menu.
+* The **NEW** button to create a new project.
+* Tabs to view <i class="k-icon-deploy"></i> **Deployed**, <i class="k-icon-drafts"></i> **Draft**, or <i class="k-icon-archived"></i> **Archived** forms.
+* A <i class="k-icon-search"></i> **Search** bar to find projects in your project list.
+* A **profile icon** in the top right corner to access [account settings](https://support.kobotoolbox.org/account_settings.html), change the interface language, or log out of your account.
+
+<p class="note">
+  <strong>Note:</strong> From any page in your KoboToolbox account, click <i class="k-icon-help"></i> <strong>Help</strong> for quick links to the Help Center, Community Forum, KoboToolbox Academy, and to view in-app notifications. Click <i class="k-icon-logo-github"></i> <strong>Source</strong> to access the KoboToolbox source code.
+</p>
+
+![Projects](images/kobotoolbox_interface/projects.png)
+
+
+## Working within a project
+To open a project, click on its name in the **My Projects** table. Each project contains four main pages: **SUMMARY**, **FORM**, **DATA**, and **SETTINGS**.
+
+### SUMMARY page
+The **SUMMARY** page provides an overview of your project, including:
+* **Project information** such as the description, status, owner, and dates last modified and deployed.
+* **Submission statistics** for the past seven days, 31 days, three months, 12 months, and the total number of submissions.
+* **Quick links** to key project functionalities (e.g., edit or preview form).
+* **Sharing permissions** and users the project is shared with.
+
+![Summary](images/kobotoolbox_interface/summary.png)
+
+### FORM page
+The **FORM** page contains tools for building, updating, and deploying your project. It is divided into sections.
+
+In the **Current version** section, you can:
+* <i class="k-icon-view"></i> **Preview** the current form version.
+* <i class="k-icon-edit"></i> **Edit** the form in the [Formbuilder](https://support.kobotoolbox.org/formbuilder.html).
+* <i class="k-icon-replace"></i> **Replace** the form with an [XLSForm](https://support.kobotoolbox.org/getting_started_xlsform.html) or [template](https://support.kobotoolbox.org/question_library.html).
+* Open the <i class="k-icon-more"></i> **More actions** menu to download the XLSForm or XML file, [share the project](https://support.kobotoolbox.org/managing_permissions.html), clone the project, or create a template.
+* <i class="k-icon-language"></i> **Manage translations** for forms with [multiple languages](https://support.kobotoolbox.org/language_dashboard.html).
+* **DEPLOY** or **REDEPLOY** the form.
+
+In the **Form history** section, you can:
+* View past versions of the form and their deployment dates.
+* Clone previous form versions.
+
+In the **Collect data** section, you can:
+* Choose a [data collection method](https://support.kobotoolbox.org/data_through_webforms.html).
+* Click **Copy** to copy the link or **Open** to open the form in your browser.
+* Allow submissions [without requiring a username and password](https://support.kobotoolbox.org/project_sharing_settings.html#allowing-submissions-without-authentication).
+
+![Form](images/kobotoolbox_interface/form.png)
+
+### DATA page
+The **DATA** page provides access to all collected data and includes a data <i class="k-icon-table"></i> **Table**, custom <i class="k-icon-reports"></i> **Reports**, a photo <i class="k-icon-gallery"></i> **Gallery**, a <i class="k-icon-download"></i> **Download** tab to export data, and a <i class="k-icon-map-view"></i> **Map** view for GPS data.
+
+<p class="note">
+  To learn more about managing your data in KoboToolbox, see <a href="https://support.kobotoolbox.org/viewing_validating_data.html">Viewing and validating your data</a> and <a href="https://support.kobotoolbox.org/editing_deleting_data.html">Editing and deleting your data</a>. 
+</p>
+
+![Data](images/kobotoolbox_interface/data.png)
+
+
+### SETTINGS page
+The **SETTINGS** page contains configuration options for your project. It is divided into multiple tabs:
+* <i class="k-icon-settings"></i> **General:** Update the project name and description, [archive](https://support.kobotoolbox.org/glossary.html#archived-projects) or delete the project.
+* <i class="k-icon-gallery"></i> **Media:** Upload media files and [manage uploaded files](https://support.kobotoolbox.org/managing_files_media.html).
+* <i class="k-icon-user-share"></i> **Sharing:** Update [sharing permissions](https://support.kobotoolbox.org/managing_permissions.html) for other users.
+* <i class="k-icon-attach"></i> **Connect Projects:** Set up connections for [dynamic data attachments](https://support.kobotoolbox.org/dynamic_data_attachment.html).
+* <i class="k-icon-data-sync"></i> **REST Services:** Configure [REST services](https://support.kobotoolbox.org/rest_services.html) to automatically send submissions to third-party applications.
+* <i class="k-icon-document"></i> **Activity:** View and export the [project history logs](https://support.kobotoolbox.org/activity_logs.html#project-history-logs), including changes made by other users.
+
+![Settings](images/kobotoolbox_interface/settings.png)
+
+<p class="note">
+  To learn more about managing projects, see <a href="https://support.kobotoolbox.org/managing_projects.html">Managing projects in KoboToolbox</a>. 
+</p>
diff --git a/source/managing_permissions.md b/source/managing_permissions.md
@@ -33,7 +33,7 @@ The following permissions are available:
 | View submissions           | User can view submitted data.           |
 | Add submissions           | User can submit data using the form.         |
 | Edit submissions         | User can edit submitted data.           |
-| Validate submissions | User can [approve or reject](https://support.kobotoolbox.org/record_validation.html) submitted data. |
+| Validate submissions | User can [approve or reject](https://support.kobotoolbox.org/viewing_validating_data.html#validating-your-data) submitted data. |
 | Delete submissions         | User can delete submitted data.        |
 | Manage project      | User can do all of the above and manage project settings.                  |
 
@@ -99,7 +99,7 @@ To copy team permissions from another project:
 
 <details>
 <summary><strong>Tracking changes made by other users</strong></summary>
-KoboToolbox keeps <a href="https://support.kobotoolbox.org/activity_logs.html">Activity Logs</a> that show a complete timeline of account and project actions. <strong>Project History Logs</strong> record every modification inside a project—uploads, edits, deletions, and submissions—so you can trace changes, assign responsibility, and pinpoint when problems began.
+KoboToolbox keeps <a href="https://support.kobotoolbox.org/activity_logs.html">activity logs</a> that show a complete timeline of account and project actions. <strong>Project History Logs</strong> record every modification inside a project—uploads, edits, deletions, and submissions—so you can trace changes, assign responsibility, and pinpoint when problems began.
 </details>
 <br>
 <details>