diff --git a/apps/api/plane/bgtasks/analytic_plot_export.py b/apps/api/plane/bgtasks/analytic_plot_export.py
index 845fb50dd24..5a9b83eee3d 100644
--- a/apps/api/plane/bgtasks/analytic_plot_export.py
+++ b/apps/api/plane/bgtasks/analytic_plot_export.py
@@ -9,7 +9,6 @@
 # Django imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 from django.db.models import Q, Case, Value, When
 from django.db import models
 from django.db.models.functions import Concat
@@ -18,6 +17,7 @@
 from plane.db.models import Issue
 from plane.license.utils.instance_value import get_email_configuration
 from plane.utils.analytics_plot import build_graph_plot
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 from plane.utils.issue_filters import issue_filters
 
@@ -48,7 +48,7 @@ def send_export_email(email, slug, csv_buffer, rows):
     """Helper function to send export email."""
     subject = "Your Export is ready"
     html_content = render_to_string("emails/exports/analytics.html", {})
-    text_content = strip_tags(html_content)
+    text_content = generate_plain_text_from_html(html_content)
 
     csv_buffer.seek(0)
 
diff --git a/apps/api/plane/bgtasks/email_notification_task.py b/apps/api/plane/bgtasks/email_notification_task.py
index 1402adc41f8..3269569a165 100644
--- a/apps/api/plane/bgtasks/email_notification_task.py
+++ b/apps/api/plane/bgtasks/email_notification_task.py
@@ -11,12 +11,12 @@
 
 # Django imports
 from django.utils import timezone
-from django.utils.html import strip_tags
 
 # Module imports
 from plane.db.models import EmailNotificationLog, Issue, User
 from plane.license.utils.instance_value import get_email_configuration
 from plane.settings.redis import redis_instance
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -256,7 +256,7 @@ def send_email_notification(issue_id, notification_data, receiver_id, email_noti
                 "entity_type": "issue",
             }
             html_content = render_to_string("emails/notifications/issue-updates.html", context)
-            text_content = strip_tags(html_content)
+            text_content = generate_plain_text_from_html(html_content)
 
             try:
                 connection = get_connection(
diff --git a/apps/api/plane/bgtasks/forgot_password_task.py b/apps/api/plane/bgtasks/forgot_password_task.py
index ffaba9937f0..d996efbf044 100644
--- a/apps/api/plane/bgtasks/forgot_password_task.py
+++ b/apps/api/plane/bgtasks/forgot_password_task.py
@@ -8,10 +8,10 @@
 # Third party imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 # Module imports
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -41,7 +41,7 @@ def forgot_password(first_name, email, uidb64, token, current_site):
 
         html_content = render_to_string("emails/auth/forgot_password.html", context)
 
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
 
         connection = get_connection(
             host=EMAIL_HOST,
diff --git a/apps/api/plane/bgtasks/magic_link_code_task.py b/apps/api/plane/bgtasks/magic_link_code_task.py
index d8267e69716..8735a7bd1b7 100644
--- a/apps/api/plane/bgtasks/magic_link_code_task.py
+++ b/apps/api/plane/bgtasks/magic_link_code_task.py
@@ -8,10 +8,10 @@
 # Third party imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 # Module imports
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -33,7 +33,7 @@ def magic_link(email, key, token):
         context = {"code": token, "email": email}
 
         html_content = render_to_string("emails/auth/magic_signin.html", context)
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
 
         connection = get_connection(
             host=EMAIL_HOST,
diff --git a/apps/api/plane/bgtasks/project_add_user_email_task.py b/apps/api/plane/bgtasks/project_add_user_email_task.py
index af6014695d1..a2a1b0049a2 100644
--- a/apps/api/plane/bgtasks/project_add_user_email_task.py
+++ b/apps/api/plane/bgtasks/project_add_user_email_task.py
@@ -7,11 +7,11 @@
 # Third party imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 
 # Module imports
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 from plane.db.models import ProjectMember
 from plane.db.models import User
@@ -55,7 +55,7 @@ def project_add_user_email(current_site, project_member_id, invitor_id):
 
         # Render the email template
         html_content = render_to_string("emails/notifications/project_addition.html", context)
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
         # Initialize the connection
         connection = get_connection(
             host=EMAIL_HOST,
diff --git a/apps/api/plane/bgtasks/project_invitation_task.py b/apps/api/plane/bgtasks/project_invitation_task.py
index b8eed5e45a9..2169449d73a 100644
--- a/apps/api/plane/bgtasks/project_invitation_task.py
+++ b/apps/api/plane/bgtasks/project_invitation_task.py
@@ -8,11 +8,11 @@
 # Third party imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 # Module imports
 from plane.db.models import Project, ProjectMemberInvite, User
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -37,7 +37,7 @@ def project_invitation(email, project_id, token, current_site, invitor):
 
         html_content = render_to_string("emails/invitations/project_invitation.html", context)
 
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
 
         project_member_invite.message = text_content
         project_member_invite.save()
diff --git a/apps/api/plane/bgtasks/user_activation_email_task.py b/apps/api/plane/bgtasks/user_activation_email_task.py
index 492564b3cec..44da0421c9c 100644
--- a/apps/api/plane/bgtasks/user_activation_email_task.py
+++ b/apps/api/plane/bgtasks/user_activation_email_task.py
@@ -4,7 +4,6 @@
 # Django imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 # Third party imports
 from celery import shared_task
@@ -12,6 +11,7 @@
 # Module imports
 from plane.db.models import User
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -27,7 +27,7 @@ def user_activation_email(current_site, user_id):
         # Send email to user
         html_content = render_to_string("emails/user/user_activation.html", context)
 
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
         # Configure email connection from the database
         (
             EMAIL_HOST,
diff --git a/apps/api/plane/bgtasks/user_deactivation_email_task.py b/apps/api/plane/bgtasks/user_deactivation_email_task.py
index 2595d8055b2..b07c1ff179e 100644
--- a/apps/api/plane/bgtasks/user_deactivation_email_task.py
+++ b/apps/api/plane/bgtasks/user_deactivation_email_task.py
@@ -4,7 +4,6 @@
 # Django imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 # Third party imports
 from celery import shared_task
@@ -12,6 +11,7 @@
 # Module imports
 from plane.db.models import User
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -27,7 +27,7 @@ def user_deactivation_email(current_site, user_id):
         # Send email to user
         html_content = render_to_string("emails/user/user_deactivation.html", context)
 
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
         # Configure email connection from the database
         (
             EMAIL_HOST,
diff --git a/apps/api/plane/bgtasks/user_email_update_task.py b/apps/api/plane/bgtasks/user_email_update_task.py
index 667de368c79..1a77f74177c 100644
--- a/apps/api/plane/bgtasks/user_email_update_task.py
+++ b/apps/api/plane/bgtasks/user_email_update_task.py
@@ -7,10 +7,10 @@
 # Django imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 # Module imports
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -32,7 +32,7 @@ def send_email_update_magic_code(email, token):
         context = {"code": token, "email": email}
 
         html_content = render_to_string("emails/auth/magic_signin.html", context)
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
 
         connection = get_connection(
             host=EMAIL_HOST,
@@ -83,7 +83,7 @@ def send_email_update_confirmation(email):
         context = {"email": email}
 
         html_content = render_to_string("emails/user/email_updated.html", context)
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
 
         connection = get_connection(
             host=EMAIL_HOST,
diff --git a/apps/api/plane/bgtasks/webhook_task.py b/apps/api/plane/bgtasks/webhook_task.py
index 3d04a65b71b..a5d3cb7a91e 100644
--- a/apps/api/plane/bgtasks/webhook_task.py
+++ b/apps/api/plane/bgtasks/webhook_task.py
@@ -16,7 +16,6 @@
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.core.serializers.json import DjangoJSONEncoder
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 from django.core.exceptions import ObjectDoesNotExist
 
 # Module imports
@@ -47,6 +46,7 @@
     IssueAssignee,
 )
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 from plane.settings.mongo import MongoConnection
 
@@ -218,7 +218,7 @@ def send_webhook_deactivation_email(webhook_id: str, receiver_id: str, current_s
             "webhook_url": f"{current_site}/{str(webhook.workspace.slug)}/settings/webhooks/{str(webhook.id)}",
         }
         html_content = render_to_string("emails/notifications/webhook-deactivate.html", context)
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
 
         # Set the email connection
         connection = get_connection(
diff --git a/apps/api/plane/bgtasks/workspace_invitation_task.py b/apps/api/plane/bgtasks/workspace_invitation_task.py
index f7480b36a69..f3dab9b8eea 100644
--- a/apps/api/plane/bgtasks/workspace_invitation_task.py
+++ b/apps/api/plane/bgtasks/workspace_invitation_task.py
@@ -7,11 +7,11 @@
 # Django imports
 from django.core.mail import EmailMultiAlternatives, get_connection
 from django.template.loader import render_to_string
-from django.utils.html import strip_tags
 
 # Module imports
 from plane.db.models import User, Workspace, WorkspaceMemberInvite
 from plane.license.utils.instance_value import get_email_configuration
+from plane.utils.email import generate_plain_text_from_html
 from plane.utils.exception_logger import log_exception
 
 
@@ -53,7 +53,7 @@ def workspace_invitation(email, workspace_id, token, current_site, inviter):
 
         html_content = render_to_string("emails/invitations/workspace_invitation.html", context)
 
-        text_content = strip_tags(html_content)
+        text_content = generate_plain_text_from_html(html_content)
 
         workspace_member_invite.message = text_content
         workspace_member_invite.save()
diff --git a/apps/api/plane/utils/email.py b/apps/api/plane/utils/email.py
new file mode 100644
index 00000000000..f950e94515c
--- /dev/null
+++ b/apps/api/plane/utils/email.py
@@ -0,0 +1,42 @@
+# SPDX-FileCopyrightText: 2023-present Plane Software, Inc.
+# SPDX-License-Identifier: LicenseRef-Plane-Commercial
+#
+# Licensed under the Plane Commercial License (the "License");
+# you may not use this file except in compliance with the License.
+# You may obtain a copy of the License at
+# https://plane.so/legals/eula
+#
+# DO NOT remove or modify this notice.
+# NOTICE: Proprietary and confidential. Unauthorized use or distribution is prohibited.
+
+# Python imports
+import re
+
+# Django imports
+from django.utils.html import strip_tags
+
+
+def generate_plain_text_from_html(html_content):
+    """
+    Generate clean plain text from HTML email template.
+    Removes all HTML tags, CSS styles, and excessive whitespace.
+
+    Args:
+        html_content (str): The HTML content to convert to plain text
+
+    Returns:
+        str: Clean plain text without HTML tags, styles, or excessive whitespace
+    """
+    # Remove style tags and their content
+    html_content = re.sub(r"<style[^>]*>.*?</style>", "", html_content, flags=re.DOTALL | re.IGNORECASE)
+
+    # Strip HTML tags
+    text_content = strip_tags(html_content)
+
+    # Remove excessive empty lines
+    text_content = re.sub(r"\n\s*\n\s*\n+", "\n\n", text_content)
+
+    # Ensure there's a leading and trailing whitespace
+    text_content = "\n\n" + text_content.lstrip().rstrip() + "\n\n"
+
+    return text_content